Coworking Space Near Me? A Research-Driven Guide on How to Choose the Best Coworking Space
- Touchdown Coworking
- Oct 3, 2024
- 13 min read
Coworking spaces have revolutionized the modern workplace, offering a flexible environment that suits various types of professionals. But choosing the right coworking space isn't as simple as going with the closest or cheapest option. You need to dig deeper into the factors that genuinely affect your productivity, well-being, and career growth.
In this guide, we will explore key factors backed by research and data, helping you understand the elements you need to prioritize. You’ll also get a spreadsheet template to evaluate coworking spaces based on your unique needs, so you can make a decision that aligns with both your professional and personal goals.
1. Location: Not Just Proximity
While proximity is often the first thing people think about when choosing a coworking space, there are several other location-related factors to consider that can greatly influence your satisfaction. A quick commute can save time, but if the environment isn't right, it could be a missed opportunity for better work-life balance and productivity.
1.1. Proximity to Home or Clients
Commuting gets a bad rap, but it isn’t always a negative experience. In fact, research from the University of Montreal found that commutes between 15 to 45 minutes allow for a period of mental transition between home and work life. This time can help workers mentally prepare for the day ahead, or wind down after a long day of work. However, beyond 45 minutes, commutes begin to increase stress and reduce job satisfaction.
The optimal commute time for maintaining both productivity and mental well-being seems to be under 30 minutes. However, if you find a coworking space slightly farther from home that provides better amenities, community, or work environment, the longer commute might be worth it.
Questions to consider:
How long is your current commute, and does it provide a healthy mental break between home and work?
Are you sacrificing a more suitable work environment for proximity?
If the space offers more networking, support, or comfort, is a longer commute a reasonable trade-off?
Choosing proximity is essential, but don’t sacrifice quality for a shorter commute if it means giving up the benefits of a more dynamic or supportive coworking space.
1.2. Nearby Amenities
Having access to restaurants, coffee shops, gyms, and other amenities is more than just a convenience—it contributes to your overall work-life balance and satisfaction. According to a Knight Frank Global Cities Report, employees who have access to nearby amenities report significantly higher job satisfaction and well-being. Being able to step out for a coffee break or hit the gym during lunch can improve focus and productivity, allowing workers to return to their tasks refreshed and more engaged.
Questions to consider:
Are there quality cafes or restaurants nearby for breaks or informal meetings?
Can you easily take care of personal errands, such as banking or groceries?
Are there fitness centers nearby to promote physical health during the workday?
The proximity of amenities can help you maintain a balanced workday, keeping you refreshed and motivated, while also saving time for personal errands.
1.3. Public Transport and Parking
Reliable access to public transport or parking is essential, especially if your commute varies from day to day or you regularly meet clients. Spaces near well-connected transit hubs tend to attract more professionals, making networking opportunities more abundant. A study by the UK Department for Transport found that professionals who use public transport or cycling as part of their commute are more productive and report higher job satisfaction compared to those who drive.
However, if you're driving, the availability of free or affordable parking can greatly affect your overall cost of working in that space. If the cost of parking or difficulty in finding parking becomes a daily hassle, it can erode the benefits of being in an otherwise ideal workspace.
Questions to consider:
Is the coworking space easily accessible by public transport?
How much does parking cost, and will it add unnecessary stress or cost to your workday?
Will commuting by car, bike, or public transport align with your ideal work-life balance?
Ease of access can contribute to lower stress and help you avoid additional costs that may come from hidden commuting fees like parking or public transit.
2. Community and Networking Opportunities
One of the major advantages of coworking is the opportunity to build relationships and grow your professional network. Different coworking spaces cater to different types of professionals—from freelancers to startups, to corporate teams. You should find a space that fosters the type of community you wish to engage with because research shows that a supportive community can boost both career success and personal satisfaction.
2.1. Friendly and Collaborative Atmosphere
Feeling welcome and connected in your work environment isn’t just a “nice to have”—it’s crucial for mental well-being and productivity. Studies from the Harvard Business Review found that employees who feel socially supported in their work environments are more productive and engaged. Loneliness and isolation, especially for freelancers or remote workers, can decrease motivation and lead to burnout.
A coworking space that offers a friendly and collaborative atmosphere can mitigate these risks by providing a social safety net. If the space encourages informal networking and knowledge-sharing, you can often find opportunities for learning or business growth simply by being part of the community.
Questions to consider:
Does the space have an open, welcoming vibe where collaboration is encouraged?
Are there opportunities for informal mentorship or skill-sharing among coworkers?
Does the space offer a sense of belonging that can help you feel motivated and connected?
A friendly and collaborative environment can provide the emotional and professional support you need, even if you're working independently.
2.2. Networking Events and Workshops
One of the key benefits of coworking is networking. Spaces that offer regular workshops, seminars, or networking events can open doors for partnerships, collaborations, or even potential clients. A LinkedIn study showed that 85% of professionals say building relationships has been critical to their career success, and coworking spaces often provide structured and informal ways to make those connections.
These events are crucial for career growth and are often designed to help members expand their skill sets or industry knowledge, which is particularly valuable for freelancers, entrepreneurs, or those working in industries where continuous learning is vital.
Questions to consider:
Are the networking events relevant to your industry or professional goals?
Do these events provide opportunities for collaboration or business growth?
How often are events held, and are they well-attended?
Regular, well-organized events can be one of the most valuable aspects of coworking, offering more than just a desk—it’s access to a professional network that can help you grow your business or advance your career.
2.3. Event Quality and Frequency
It’s not just about having events—it’s about having high-quality, relevant events that align with your career or business goals. According to research by EventMB, 91% of professionals believe that attending well-organized events provides valuable educational and networking opportunities, and this is especially true for coworking spaces.
Frequent but irrelevant events may not provide much value, whereas a space that offers fewer but highly-focused, high-quality events might be a better investment for your time.
Questions to consider:
How often are events held, and how relevant are they to your work?
Are the events attended by professionals from diverse industries that could expand your network?
Does the quality of the events make you feel like it’s worth attending regularly?
A space that offers meaningful, high-quality events could be a significant asset for your professional development, allowing you to continuously expand your network and skill set.
3. Work Environment: Setting the Stage for Productivity
The physical workspace can significantly impact your focus, creativity, and overall well-being. A poorly designed space can leave you feeling unproductive and disengaged, while a well-designed environment can boost cognitive function and satisfaction.
3.1 Workspace Design
Design isn’t just about aesthetics—it plays a huge role in how productive and engaged you are during the workday. A Haworth Inc. study found that workers in spaces with natural light experienced a 15% boost in productivity. Natural light, clean and modern design, and an organized layout contribute to better cognitive function and mental health.
Coworking spaces that incorporate biophilic design—design that integrates nature and natural elements—tend to see higher satisfaction among members. Additionally, having access to outdoor areas where you can take breaks contributes to lower stress levels and better focus throughout the day.
Questions to consider:
Does the space provide natural light or access to outdoor areas?
Is the design functional and inspiring, or does it feel too focused on aesthetics at the expense of comfort?
Does the layout encourage both focus and creativity, or is it cluttered or cramped?
Finding a space with well-thought-out design elements can improve your well-being and work output, making it a more enjoyable place to spend long hours.
3.2 Workstation Setup
The design of your workstation has a significant impact on both productivity and physical health. Poor posture, inadequate seating, and lack of proper desk equipment can lead to musculoskeletal problems, reduced focus, and long-term health issues. A Cornell University study found that employees who work with ergonomic setups (such as adjustable chairs and desks) experience fewer health problems and an increase in overall productivity by 17.5%. Proper equipment, like dual monitors, can also improve efficiency by allowing users to multitask more effectively.
Furthermore, studies show that investing in ergonomics results in fewer workplace injuries and absenteeism. Coworking spaces that provide comfortable, adjustable workstations give you a major advantage when it comes to staying healthy and productive.
Questions to consider:
Are the desks and chairs adjustable for comfort and long-term use?
Does the space offer equipment like dual monitors or standing desks to increase productivity?
Is the setup suitable for long hours of focused work without causing discomfort?
Choosing a coworking space that offers ergonomic furniture and modern workstation setups can make a major difference in your daily comfort and long-term well-being.
3.3 Noise Levels
Noise levels in a coworking space can drastically affect your ability to focus. A 2016 study published in the Journal of Environmental Psychology found that uncontrolled noise is one of the most common complaints in open-office environments. In fact, noise-related distractions can reduce productivity by up to 66%. The same study suggests that having quiet zones or soundproof areas where workers can focus is essential to maintaining high levels of productivity and reducing stress.
Some professionals thrive in a lively atmosphere, but others need peace and quiet to concentrate. If you are someone who is sensitive to background noise, it's essential to choose a space that offers quiet work zones or noise-reducing design features, such as acoustic panels or soundproof booths.
Questions to consider:
How noisy is the space during peak hours?
Are there quiet zones or noise-reducing features like soundproof booths for focused work?
Does the overall atmosphere match your work style (quiet vs. collaborative)?
Whether you thrive in a bustling environment or need silence to concentrate, the right noise levels can significantly affect your focus and productivity.
4. Flexibility: Adapting to Your Work Style
Flexibility is one of the core reasons many professionals choose coworking spaces over traditional offices. Whether you need space only part-time or need to work outside standard hours, the flexibility of membership plans and space access can determine how well a coworking space fits your lifestyle.
4.1 Part-Time Plans
Not everyone needs a full-time office. Many professionals—especially freelancers or remote workers—might only need a desk a few days a week. A Global Workspace Association report highlights that flexible or part-time memberships are becoming increasingly popular, as they allow workers to only pay for the days they need. Part-time plans help you save money while still offering access to resources when necessary, making it a win-win for professionals with flexible schedules.
Questions to consider:
Does the coworking space offer part-time plans or day passes for occasional use?
Are these plans affordable and flexible enough to meet your changing work needs?
Will you save money by only paying for the days you need?
Having a flexible membership means you don’t have to overcommit to a space and can adjust as your work needs change, especially if you’re testing the coworking model for the first time.
4.2 24/7 Access
For those who work non-traditional hours, 24/7 access is a huge advantage. According to a study by IWG, 55% of employees believe that flexible work hours lead to greater productivity. Coworking spaces that allow you to come and go at any time ensure that you can get work done whether you're an early riser or a night owl. This is especially important if you have international clients or need to be available for late-night calls or deadlines.
Questions to consider:
Does the coworking space provide 24/7 access for members?
Are there restrictions on certain days or times that could interfere with your work schedule?
Do you prefer the flexibility to work at any hour, or are regular business hours sufficient?
If your schedule is non-traditional or unpredictable, having round-the-clock access can be invaluable, giving you the freedom to work whenever inspiration (or necessity) strikes.
5. Technology and Equipment: The Backbone of Productivity
In today’s world, reliable technology is essential for almost every professional. Whether it’s fast internet for video conferencing or access to specialized equipment, a coworking space’s technology infrastructure can make or break your workflow.
5.1 High-Speed Internet
One of the most critical features in any coworking space is high-speed, reliable internet. A study by Forbes Insights found that 83% of workers rely on fast internet to perform their daily tasks, and 59% of those surveyed said slow or unreliable internet significantly hampers their productivity. For remote workers and freelancers, a steady connection is not just a convenience—it’s a necessity for video conferencing, cloud-based software, and remote collaboration.
Questions to consider:
Does the coworking space offer high-speed internet with enough bandwidth for multiple users?
Is the connection stable, or do users report frequent downtime?
Is there an option for dedicated bandwidth for heavy internet users?
Reliable internet is the lifeblood of modern work. Without it, even the most beautifully designed space becomes less productive.
5.2 Access to Equipment
Beyond the basics like desks and chairs, many coworking spaces offer specialized equipment such as printers, scanners, dual monitors, or even podcast studios. Depending on the nature of your work, these resources can be critical in streamlining your tasks and avoiding the cost of purchasing and maintaining equipment yourself.
A CBRE study found that 65% of coworking users cite access to shared office equipment as a key reason they chose their space. Equipment like dual monitors can improve efficiency, while other shared resources like conference rooms with projectors enable you to host client meetings without extra cost.
Questions to consider:
Does the coworking space provide the equipment you need for your work, such as printers, monitors, or specialized tools?
Is access to this equipment included in your membership, or are there extra fees?
Are there shared workspaces, like podcast or video editing rooms, for creative professionals?
Having access to the right equipment ensures you can work efficiently, saving both time and money in the long run.
5.3 On-Site Tech Support
When you’re relying on technology to get your work done, there’s nothing worse than running into technical issues without support. Coworking spaces that offer on-site tech support can be a lifesaver when you’re troubleshooting Wi-Fi issues or needing help with equipment setup.
A study by ITIC (Information Technology Intelligence Consulting) found that 98% of companies say just one hour of downtime costs over $100,000. While freelancers and remote workers may not face losses at this scale, losing even a few hours due to tech problems can be costly.
Questions to consider:
Does the coworking space have on-site IT support or help desk services?
Can you get assistance if the internet goes down or if you need help setting up equipment?
How quickly can issues be resolved, and are there service fees for tech support?
On-site tech support can prevent lost productivity and ensure you’re never stuck troubleshooting problems alone.
6. Additional Perks: Little Things That Make a Big Difference
While the basics of coworking spaces—location, community, and equipment—are essential, the additional perks are what often elevate the experience. These small details, like free coffee or access to wellness facilities, can enhance your workday and create a more comfortable and motivating environment.
6.1 Refreshments and Break Areas
It’s often the small conveniences, like free coffee or a well-designed break area, that make a big difference in your overall satisfaction. Research by Staples found that 61% of workers who have access to free snacks and drinks in the office report higher job satisfaction. Break areas that are comfortable, social, and well-stocked also encourage downtime, which leads to better focus when you return to work.
Questions to consider:
Does the space offer free refreshments like coffee, tea, or snacks?
Are the break areas well-designed for relaxation and social interaction?
Does the space encourage a balance between focused work and necessary breaks?
Having access to refreshments and relaxing break spaces can significantly improve your daily workflow by keeping you energized and focused.
6.2 Wellness Facilities
For professionals who value their health and wellness, having access to on-site gyms, showers, or locker rooms is a massive perk. According to the Global Wellness Institute, employees who incorporate physical activity into their workday are more productive and experience less stress. Even having the option to take a quick walk or shower after a workout can contribute to a more balanced workday.
Questions to consider:
Does the coworking space offer wellness facilities like showers or gyms?
How convenient are these facilities, and do they support your work-life balance?
Are there outdoor spaces or nearby parks where you can take breaks and stay active?
Coworking spaces that encourage wellness help foster a holistic work-life balance, ensuring you stay healthy while being productive.
Choosing a Coworking Space Based on Your Goals
Selecting the right coworking space is not just about finding a desk or an office to work in—it’s about choosing an environment that enhances your productivity, supports your professional growth, and contributes to your overall well-being. Whether you're a freelancer looking for flexibility, an entrepreneur seeking networking opportunities, or a remote worker needing a productive and ergonomic space, the factors we’ve outlined will help guide your decision.
How Non-Negotiables Impact Your Decision
It's also crucial to balance your non-negotiables with the other factors. For instance, if proximity is non-negotiable but the nearby coworking spaces lack the necessary community or work environment, you might sacrifice long-term productivity and satisfaction. On the other hand, prioritizing high-quality community and work environment might mean compromising on commute time or cost. Understanding these trade-offs and how they align with your personal and professional goals is essential.
Here’s a summary of what to consider for each category:
Location: A convenient location saves time, but the quality of the space should not be sacrificed for proximity alone. The right mix of nearby amenities, public transport, and parking can greatly affect your daily routine.
Community & Networking: Building relationships and expanding your network is often the biggest advantage of coworking. Make sure the space hosts regular, high-quality events and fosters a collaborative atmosphere.
Work Environment: The physical space should be optimized for productivity, with ergonomic setups, quiet zones, and the right noise levels. Design and layout matter—natural light and outdoor areas can boost mood and energy.
Flexibility: Look for coworking spaces that offer part-time plans or 24/7 access, especially if you have a non-traditional schedule. Flexibility can save you money and ensure the space aligns with your work habits.
Technology & Equipment: Reliable high-speed internet, access to specialized equipment, and on-site tech support are the backbone of productivity in today’s digital world.
Additional Perks: Don’t underestimate the value of small conveniences like free coffee or wellness facilities. These perks can make the difference between a functional workspace and a motivating, enjoyable environment.
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